Four Steps to Go Paperless in the Human Resources Department

In light of the Covid-19 crisis, both Paperless and Contactless have been promoted to two of the top searched words in the entrepreneurial world. Business owners are now bringing their A game to look for alternatives to adapt their businesses during the pandemic, with going paperless being their number one priority. Certainly, paperless is the new black in the new normal, and the human resources department is the best place to get a fresh start for businesses. Hence, we have put together four steps to help implement a paperless human resources department for companies during the Movement Control Order.

Show the way
The fundamental first step to go paperless is to lead the way. In this case, the human resources department, including its manager and executives are obligated to set the ball rolling and spearhead the process to becoming paperless. Certain objectives and benefits of rewards can be formed to inspire all human resources executives to actively participate and honour the paperless policy of their organisations. By being a responsible front-liner of this reconstruction, the human resources department will lay the groundwork for comprehensive paperless strategies in companies.

Make use of digital signatures
The human resources department is no stranger to endless paperwork breakdowns; thus, it is essential for organisations to go paperless in order to relieve human resources executives from paperwork nightmares. Since most paperwork require signatures, electronic signatures can be deployed to replace hardcopy signatures that are impractical. Utilising this technology inarguably eliminates tedious back-and-forth, increases efficiencies of document managements, and avoids signature frauds that are caused by hardcopy signatures.

Sort files and papers
The third step involves demanding and dirty works. This is because companies would need to scan reams of documents before they can enable the automation function of details in their systems. To lighten the load, human resources managers need to manage existing files as well as delegate tasks to their staff. Out-of-date papers should be shredded and designated roles must be fulfilled during this process to ensure that their company systems store only important and necessary information.

Pass on the wisdom
To reap the fruits of the human resources department’s labour on going paperless and establishing automations, other employees should be taught about the approach of paperless and automation policies in their companies. A simple yet precise training programme should do the trick for a successful organisational information dissemination within organisations. Post-training follow-up sessions can also be conducted so that everyone is always provided up-to-date knowledge on paperless and automation arrangements of their companies.

Conclusion
Going paperless is not only saving the environment from pollutions, but also protecting everyone from the airborne coronavirus transmission during this catastrophe. On the other hand, the paperless transformation of companies cannot become possible without the most appropriate medium. In this connection, we would like to introduce you with I’m In, a Human Resources Management System that will put everything in place for your company to go paperless without any hassles. If you are keen to explore more details on our cloud-based or self-hosted human resources features, click here to visit I’m In now.